The problem in practice

Where is cost leaking from?

Costs run over unexpectedly, budgets are breached, and data arrives late and unreconciled, so you cannot control project cash flow.

Project directorYou need control over total cost, schedule and risk
QS / CostYou need take-off and control over quantities and unit prices
FinanceYou need to reconcile and control payments
Variations?
Over budget?
Nothing reconciled?
Data too slow?
Controlling cost is controlling project profit.

The cost of the problem

Cost leakage does not just cut profit — it hits the schedule, your reputation and your chances on the next tender.

3 – 8%

Cost that can leak as a share of total project value

Source: McKinsey Construction Report, 2023
20 – 40%

Processing and document reconciliation is delayed

Source: Deloitte, 2023
5 – 15%

Budget overruns from uncontrolled variations and changes

Source: FMI, 2023

Every figure on this page cites a public source — we do not use unverified numbers.

A quick self-check

Answer 5 questions to gauge how much cost is leaking on your project.

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Today: a fragmented process, easy to leak

Data is scattered and disconnected, hard to reconcile and control in time.

Quantity take-off(Excel, loose files)
Approvals & variations(by email, chat)
Payment(each system)
Fragmented datahard to reconcile
Risk of going over budgetand leakage

With ERPCons: a connected process under tight control

Centralised data — standard processes — automatic reconciliation — real-time transparency.

1
Cost planBudget, norms
2
Track what actually happensVariations, quantities
3
Reconcile & controlAutomatic, rule-based
4
Approval & paymentA digital process
5
Reports & alertsReal-time

The data flow inside ERPCons

Connect data from the site through to finance, for a single source of truth.

Input
  • Contract & BOQ
  • Actual quantity (site logs, acceptances)
  • Unit prices, norms
  • Variation order (VO)
  • Purchase documents, invoices
Processing
  • Reconcile quantity — unit price — contract
  • Rule-based variation control
  • Allocate cost by WBS
  • Budget overrun alerts
  • Consolidated and posted automatically
Result
  • Cost reports by project and work item
  • Compare plan vs actual
  • WBS budget overrun alerts
  • Cash flow and receivables reports
  • Data for the final settlement

Sample data in the system

Cost updated in real time — reconciled automatically, transparent down to each document.

erpcons.vn/app/cost/project Sample data
Project cost
Project: The Nexus · Phase: All
Total budget
120.00bn
Actual cost
112.56bn
Variations
8.35bn
% vs plan
93,8%
within budget
Cost by work item — Budget vs Actual
SubstructureSuperstructureFinishingMEPOther
Actual cost structure
  • Materials 52%
  • Labour 24%
  • Plant 12%
  • Other costs 12%
Real data · Fast decisions · Better control

Related products

Solve cost leakage with an integrated product set.

Cost Control

Control the entire project cost

Learn more
Project

Managing the plan, schedule and quantities

Learn more
Reconciliation

Automatic reconciliation, transparent down to the document

Learn more
Price Intelligence

Market prices, norms and forecasts

Learn more

Frequently asked questions

See all

Yes. Every variation order (VO) goes through a digital approval flow, is checked against the work item budget and raises an alert as soon as your threshold is passed.

Cost is updated as documents and acceptances are recorded in the system. The lag depends on how often data is entered on site, not on any platform limit.

Yes. ERPCons provides APIs and connectors for common accounting systems. The exact integration scope is defined during the discovery phase.

A pilot covering cost control usually takes 4–8 weeks, depending on project size and how ready the input data is.

From mid-sized contractors to large main contractors. Packaging differs by size — see the Pricing page or talk it through in a discovery session.
Trust Layer
A trusted platform for sustainable operations

Security — Transparency — Compliance — Ready to scale

SecurityMulti-layer data security
Data OwnershipData ownership
Audit TrailA complete audit trail
ComplianceLegal compliance
Integration & APIOpen, flexible connectivity
ImplementationImplementation & Training
Support & SLASupport & Commitment

Take control of cost today
to protect your project margin

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