Documents & Records
always under control
ERPCons CDE centralises every project record and document, from design and construction through to acceptance. Version control, approval workflows, permissions and change history — transparent, compliant and easy to retrieve.
a project that holds its schedule
| Document name | Document code | Version | Status | Approver | Updates | |
|---|---|---|---|---|---|---|
| 01_Design | — | V1.2 | Approved | — | — | |
| 02_Construction | — | V2.0 | In approval | — | — | |
| 03_Acceptance | — | V1.0 | Approved | — | — | |
| Foundation drawings | RV-DWG-001 | V1.2 | Approved | Tran Minh Duc | 12/04/2024 | |
| Construction methods | RV-MTH-002 | V2.0 | In approval | Le Hoang Nam | 11/04/2024 | |
| Concrete acceptance | RV-NTH-003 | V1.0 | Approved | Pham Thi Lan | 10/04/2024 | |
| As-built documents | RV-HC-004 | V1.1 | Draft | Nguyen Van A | 09/04/2024 |
What makes the CDE valuable
Store every record, drawing, report and document on a single platform.
Version management, change history and side-by-side version comparison.
Set up an approval flow that is flexible, transparent and routed to the right authority.
A full history of access, edits and approvals is recorded.
Link photos, files, site reports, certificates and test results.
Connects with Acceptance, Cost, Reconciliation and the related modules.
The CDE screen in reality
| Document name | Document code | Version | Status | Updates | Size |
|---|---|---|---|---|---|
| Foundation construction method | RV-BPTC-001 | V2.0 | In approval | 11/04/2024 | 4.2 MB |
| Occupational safety measures | RV-BPTC-002 | V1.1 | Approved | 10/04/2024 | 2.1 MB |
| Master construction plan | RV-BPTC-003 | V1.0 | Approved | 09/04/2024 | 1.8 MB |
| Material records — Steel | RV-VL-004 | V1.3 | In approval | 08/04/2024 | 6.5 MB |
| Week 12 construction log | RV-NKT-005 | V1.0 | Draft | 07/04/2024 | 3.0 MB |
| Internal acceptance report | RV-BB-006 | V2.1 | Approved | 06/04/2024 | 2.8 MB |
Document management process
- 1Create & UploadUpload documents, classify them, attach metadata
- 2Check & ApproveReview the content and approve it through the workflow
- 3IssueIssue the official version
- 4Storage & UseSearch, share and use on the project
- 5Update & WithdrawVersion updates, history kept, withdrawal when needed
End-to-end connectivity
Security & permissions
Integration & extension
A CDE focuses on managing records, documents and approval workflows. It does not fully replace other ERP functions such as financial accounting, HR or procurement — but it can integrate and exchange data with them.
Related resources
Security — Transparency — Compliance — Ready to scale
Ready to take control of project documents and records?
Try ERPCons CDE and take document management to the next level.