Cost — controlled from
estimate through to final settlement
Cost converts accepted quantities into value. ERPCons Cost Control ties every unit of cost to a work item, a contract and a source document — so you know exactly where the money is going, where it deviates and how much is left, in real time.
- Estimate and actual on one axis
- Variations follow a process
- Warn before you go over
before it is gone
03 problems businesses commonly face
Costs are only consolidated at period end. By the time a gap shows up, the money is spent and the work is built.
Variations are discussed over email and chat, tied to no particular work item or budget.
The estimate sits in a QS file, the actuals in accounting, the quantities on site — none of them reconcile.
Who uses it?
Before ERPCons
Working with ERPCons
Data in Cost Control
- Estimate & BOQ by WBS
- Accepted quantity (from Output)
- Unit prices, norms, price indices
- Contracts, addenda, variation orders (VO)
- Purchase documents, invoices, timesheets
- Convert accepted quantities into value
- Allocate indirect cost by WBS
- Reconcile estimate — commitment — actual
- Variation control by threshold and authority
- Compute the estimate at completion (EAC)
- Cost reports by project / work item
- Compare plan — actual — forecast
- Budget overrun alerts by WBS
- Cash flow, subcontractor payables
- Datasets for final settlement & audit
No re-keying: quantities come from Acceptance, the value is computed here, then flows on to Reconciliation to compare with what has been paid.
The real interface (sample data)
| Work item | Budget | Commitment | Reality | % used | Variance | Status |
|---|---|---|---|---|---|---|
| Substructure | 18.0bn | 17.6bn | 17.4bn | 96,7% | +0.6bn | Within threshold |
| Superstructure works | 46.0bn | 45.8bn | 44.2bn | 96,1% | +1.8bn | Within threshold |
| Finishing | 28.0bn | 29.4bn | 28.9bn | 103,2% | −0.9bn | Over threshold |
| MEP systems | 22.0bn | 21.3bn | 18.1bn | 82,3% | +3.9bn | Within threshold |
| Overheads | 6.0bn | 4.1bn | 3.96bn | 66,0% | +2.0bn | Tracking |
- VO-014 · Change of façade cladding material — 1.2bn
- VO-018 · Additional basement waterproofing — 860m
- VO-021 · Revised piling method — 540m
Interface shown with sample data — not real customer data.
End-to-end integration
Typical use cases
Every VO passes an approval threshold by value and is booked against the right budget item, so nothing goes “off the books” any more.
One WBS structure across the whole portfolio lets leadership see which project is eating the margin.
Costs are tied to source documents and acceptance reports from the start of the period, so settlement records are ready.
Frequently asked questions
See allSecurity — Transparency — Compliance — Ready to scale
Know where the money is going, before it is gone
Start with the free cost control assessment, or see a demo built around your own problem.
- No login required to run the assessment
- A demo on your actual pain, not a broad tour